Office Coordinator Job

 Primary location: Gilberts, Illinois 
Relocation offered: No 
Employment status: Full-Time 
Travel: <10% 
Non-compete: No 

The estimated base salary range for this role is “$45,580 to $55,000” per year.  
Individual pay is based upon location, skills and expertise, experience and other relevant factors

 ​What does it mean to work at Turf Design, a subsidiary of Armstrong World Industries?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

A benefits package including: medical, dental, prescription drug, life insurance, 401k match, long-term disability coverage, vacation and sick time, product discount programs and many more.
Personal development to grow your career with us based on your strengths and interests.
A casual work environment where we have a recognition program for our team, and service awards. You will also be able to make the most of our fitness center and lunchtime cafe. 
A working culture that balances individual achievement with teamwork and collaboration. We draw on each other's strengths and allow for different work styles to build engagement and satisfaction to deliver results. 
​

Reporting to the Senior Director, Operations, the Office Coordinator is responsible for coordinating and overseeing administrative duties in an office and ensure that the office operates efficiently. The Office Coordinator manages day-to-day office operations and ensures smooth running of our Gilberts location office.

What’s in it for you!

• Be a trusted partner to the business
• Networking and Relationship Building
• Paid parent leave, adoption assistance, short- term disability (employer- paid)
• 401(k) plan with generous employer match
• Dedicated training and development to help you grow in your role and beyond
• Collaboration and an open friendly team environment.

What you will do

• Serves as general facilities manager, coordinating and scheduling subcontractors for facility maintenance (cleaning, repairs, security access, etc.)
• Greets and hosts clients and visitors in a friendly and professional manner.
• Acts as the main contact for facilities issues and events, maintaining vendor and contractor relationships.
• Maintains office appearance, including organization and cleanliness.
• Coordinates, orders, and sets up catering for special and ongoing events, lunch & learns, in-house events, and staff events.
• Orders and maintains optimum stock levels of all office products and supplies and manages employee requests.
• Assists other departments with planning and coordinating special events.
• Maintains and implements the Gilberts emergency action plan.
• Assists managers in day-to-day coordination and management of business operational activities.
• Observes, reviews, and analyzes business operational processes to identify inefficiencies and areas where improvements could be made.
• Identifies cost savings.
• Maintains front café and foyer.
• Assists in the receiving process on incoming deliveries of goods in NetSuite to ensure correct items and quantities are accounted for; advise appropriate teams associated with the received items of the delivery.
• Works with other departments, such as HR and IT, to ensure smooth internal operations.
• Creates presentations for company meetings (management meetings, quarterly all-hands, annual all-hands).
• Schedules meetings on behalf of the VP AS Brands, and Sr. Director, Operations and handles correspondence as needed and directed.
• Manages calendars and schedules for the VP, AS Brands, and Sr. Director, Operations.
• Drafts, edits, and prepares documents like memos, invoices, and expense reports for President, and Sr. Director, Operations.
• Arranges travel, accommodations, and transportation for VP, AS Brands, and Sr. Director, Operations.
• Receives and reviews incoming communication, determines importance, and distributes to appropriate staff members.
• Creates statistical reports and other reports for VP, AS Brands, and Sr. Director, Operations.
• Maintain confidentiality with all materials,

What will make you successful

• High School Graduate or General Education Degree (GED) required.
• Ability to prioritize and multi-task for maximum efficiency without sacrificing accuracy.
• Good written and verbal communication skills in English.
• Professional and pleasant phone manner to service incoming and outgoing calls.
• Excellent organizational and time management skills with an ability to prioritize and multi-task.
• Proficiency using computers and software.
• Proficiency with MS Office Suite and general computer functions
• Experience with NetSuite a plus (Oracle, Salesforce, other CRM software OK)

What will make you stand out

• Event planning, administrative assistant, and general office management experience
• Experience with NetSuite a plus (Oracle, Salesforce, other CRM software)

Travel:  Occasional travel to the Chicago office.

Physical Demands

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:  [EXAMPLES: sit for prolonged periods; repetitive motion of hands/wrists/fingers; concentrate and repeat the same physical or mental activities over and over; think analytically and be exact or highly accurate; make decisions such as to identify complex problems, develop options and implement solutions; work in a team; ability to maintain regular, punctual attendance consistent with the ADAAA, FMLA and other federal, state and local standards; pay attention to and remember details; communicate effectively including active listening to understand points being made, and asking appropriate questions and not interrupting inappropriately; speak to convey information effectively; write to communicate effectively as appropriate for the needs of the audience; read to understand work related documents; move between different physical locations within and between buildings; and push, pull, carry and lift in the normal course of travel.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

1. Office Environment- This position operates in a professional office environment and is not exposed to adverse environmental conditions. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. No PPE is required
2. Plant Environment – This position operates in a manufacturing setting and can be subject to extreme cold and hot temperatures; uneven walking surfaces with cords, tools, and other obstacles; intermittent loud noises; and dusty or dirty conditions. Required PPE includes hard hat (when required), safety glasses, earplugs, steel toe/composite boots, and fall protection.

Why should you join Turf Design, a subsidiary of Armstrong World Industries?

Armstrong World Industries (AWI) is a leader in the design and manufacture of innovative commercial and residential ceiling, wall and suspension system solutions in the Americas. With approximately $1B in revenue, AWI has about 2,800 employees and a manufacturing network of fifteen facilities in North America.

At home, at work, in healthcare facilities, classrooms, stores, or restaurants, we offer interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.

For more than 150 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we're here to serve - our customers, our shareholders, our communities and our employees.

We are committed to developing new and sustainable ceiling solutions, with design and performance possibilities that make a positive difference in spaces where we live, work, learn, heal and play. It's an exciting, rewarding business to be in, and we're committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

"Bringing our Purpose to Life" - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:

• Engaging a diverse, purpose-driven workforce;
• Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
• Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play;
• Being a catalyst for change with all of our stakeholders; and
• Making a positive difference in the environments and communities we impact.

Armstrong is committed to engaging a diverse, purpose-driven workforce.  As part of our dedication to diversity, AWI is committed to Equal Employment Opportunity and all qualified applicants receive consideration for employment without regard for race, sex, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at by email at AWI talent acquisition and let us know the nature of your request and your contact information. Requests for accommodation will be evaluated on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Come and build your future with us and apply today!