AP Specialist Job

Primary location: Lancaster, Pennsylvania 
Relocation offered: No 
Employment status: Full-Time 
Travel: No 
Non-compete: No 

The estimated base salary range for this role is 50,000 - 60,000 per year.
Individual pay is based upon location, skills and expertise, experience and other relevant factors

​What does it mean to work at Armstrong?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

• A benefits package including: medical, dental, prescription drug, life insurance, 401k match, long-term disability coverage, vacation and sick time, product discount programs and many more.
• Personal development to grow your career with us based on your strengths and interests.
• A casual work environment where we have a recognition program for our team, and service awards. You will also be able to make the most of our fitness center and lunchtime cafe. 
• A working culture that balances individual achievement with teamwork and collaboration. We draw on each other's strengths and allow for different work styles to build engagement and satisfaction to deliver results. 

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Reporting to the Accounts Payable Supervisor, the Accounts Payable Specialist would effectively support the accounts payable function to ensure best in class performance for productivity, quality and customer satisfaction regarding vendor payments and other related support functions.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

Level 1 Administrative Functions:

• Files necessary paperwork for Accounts Payable (P-card, T-card, etc.).
• Performs research on SUA credit card invoices.
• Initiates any necessary GRC requests for time administrators.
• Manages scanning for front end, back end, T&E, HR and rescan requests.
• Helps maintains record retention and could serve as coordinator for Financial Services.
• Serves as a key user and performs user acceptance testing for all scanning-related items.
• Manages mailbox issues for AWI and ACGI invoices.
• Coordinates any required vendor mailings.
• Coordinates and maintains off site long-term document storage.
• Prints checks.

Level 2 (inclusive of Level 1):

• Collaborates with AP leadership to facilitate daily operations of AP Department from receipt of invoice to final payment.
• Processes miscellaneous payment requests.
• Manages check room responsibilities, including third party check printing.
• Manages controls for daily cash operations.
• Accurately responds to all audit and vendor requests for information.

• Researches discrepancies in vendor accounts and resolves problems.
• Processes refunds from vendors and generates journal entries.
• Coordinates issue resolution with Business Process Outsourcer (BPO).
• Serves as the key user and performs acceptance testing for all systems upgrades, new functionalities and processes.
• Reviews Dunning report and responds appropriately to vendors/CAP.
• Supports Credit Card program as needed.

Level 3 (inclusive of Levels 1 and 2): 

• Performs various account research and reconciliations.
• Collaborates to develop and maintain AP related procedures.
• Supports business goals by providing key-user and subject matter expertise on projects.
• Facilitates collaborative working relationships between the outsourcing party, business units and vendors.
• Demonstrates subject matter expertise in multiple AP disciplines including invoice processing, procurement integration, accounting, vendor master, and card management.
• Demonstrates subject matter expertise in a variety of AP tools including VIM, ARIBA, Transportation integration, EDI incoming data, ACH processing.
• Resolves conflict by recognizing the need for compromise and providing appropriate communications.
• Works with Transportation to create accounting entries to relieve the necessary accruals.
• Reviews the biweekly blocked invoice (MRBR) report from Business Process Outsourcer and notifies responsible parties of delinquencies.
• Resolves escalated issues and related requests.

Supervisory Responsibilities:  None

Travel:  Minimal; less than 5%

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong communication skills, both written and verbal.
• Proven ability to organize and present materials to various levels of the organization.
• Strong analytical ability and attention to detail.
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
• Strong computer skills including proficiency in Microsoft Office Suite.
• Working knowledge of SAP preferred.                                             

Physical and Mental Demands

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to:  sit for prolonged periods; repetitive motion of hands/wrists/fingers; concentrate and repeat the same physical or mental activities over and over; think analytically and be exact or highly accurate; make decisions such as to identify complex problems, develop options and implement solutions; work in a team; ability to maintain regular, punctual attendance consistent with the ADAAA, FMLA and other federal, state and local standards; pay attention to and remember details; communicate effectively including active listening to understand points being made, and asking appropriate questions and not interrupting inappropriately; speak to convey information effectively; write to communicate effectively as appropriate for the needs of the audience; read to understand work related documents; move between different physical locations within and between buildings; and push, pull, carry and lift in the normal course of travel.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Requires working indoors in environmentally controlled conditions with standard level of noise common to an office environment including office equipment and co-workers speaking to each other and on phones.  Employees are required to wear personal protective equipment when entering the floor of manufacturing facilities based on the specific requirements of each location.

Education and/or Experience

Level I

• High School or G.E.D. with 2-3 years of accounts payable experience or an equivalent combination of education and experience.  Associate’s (A.A.) degree in finance, business or related field preferred.

• Experience and knowledge of accounting practices and office procedures required.

Level II

• High School or G.E.D. with 3-5 years of progressive accounts payable experience or an equivalent combination of education and experience.  Associate degree in finance, business or related field preferred. 
• Experience and knowledge of accounting practices and office procedures required.

Level III

• Associate degree in accounting or business administration with an emphasis in accounting and a minimum of three years progressive AP experience or a combination of five years of position-specific education and/or progressive AP experience.

Why should you join Armstrong World Industries?

Armstrong World Industries (AWI) is a leader in the design and manufacture of innovative commercial and residential ceiling, wall and suspension system solutions in the Americas. With approximately $1B in revenue, AWI has about 2,800 employees and a manufacturing network of fifteen facilities in North America.

At home, at work, in healthcare facilities, classrooms, stores, or restaurants, we offer interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.

For more than 150 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we're here to serve - our customers, our shareholders, our communities and our employees.

We are committed to developing new and sustainable ceiling solutions, with design and performance possibilities that make a positive difference in spaces where we live, work, learn, heal and play. It's an exciting, rewarding business to be in, and we're committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

"Bringing our Purpose to Life" - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:

• Engaging a diverse, purpose-driven workforce;
• Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
• Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play;
• Being a catalyst for change with all of our stakeholders; and
• Making a positive difference in the environments and communities we impact.

About the location (Lancaster PA)

Lancaster, PA. A great central location in South Central Pennsylvania, Lancaster is ideally situated for easy access to major metropolitan cities such as Philadelphia, Baltimore, Washington DC, and New York City. Lancaster offers a vibrant arts and entertainment community with wonderful historic sites, B&Bs, museums, great shopping, entertainment venues and restaurants.

Armstrong is committed to engaging a diverse, purpose-driven workforce.  As part of our dedication to diversity, AWI is committed to Equal Employment Opportunity and all qualified applicants receive consideration for employment without regard for race, sex, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at by email at AWI talent acquisition and let us know the nature of your request and your contact information. Requests for accommodation will be evaluated on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Come and build your future with us and apply today!